HackPSU Travel Reimbursement Policy

Reimbursement Overview
$110

Maximum reimbursement per participant

We're committed to making HackPSU accessible to participants from all locations

Eligible Travel Methods

The following methods of travel are eligible for reimbursement:

Bus

Public transportation buses

Plane

Commercial airline flights

Ride-Sharing

Uber, Lyft, and similar services

Taxi

Traditional taxi services

Rental Vehicle

Car rental services

Personal Vehicle

Gas expenses for your own car

Receipt Requirements

Required Documentation

  • Original receipts must be provided at the event
  • Digital receipts are accepted for arrival trip only
  • Verification of initial departure point required
  • Only the person named on the receipt can be reimbursed

Important Notes

  • Receipts cannot be split among a group
  • Each participant must have their own receipt
  • Keep all receipts safe until reimbursement is processed
Processing & Timeline

Processing Time

Reimbursements may take up to 2 months to process after the event.

How to Submit

Upload your receipts to the reimbursement page by going to the bottom of your profile page and clicking the Submit Reimbursement button.

What's Not Covered

HackPSU does NOT reimburse:

Travel Restrictions:

  • Travel from the State College area
  • Local transportation within State College

Accommodation Restrictions:

  • Lodging expenses
  • Hotel accommodations
  • Other accommodation costs
Quick Reference Checklist

✅ Before You Travel:

  • Choose an eligible travel method
  • Keep all receipts in your name
  • Document your departure point

📋 At the Event:

  • Bring original receipts to registration
  • Submit during check-in process
  • Wait up to 2 months for processing

Questions about travel reimbursement? Reach out to us at team@hackpsu.org